How do I manage a Fire Alarm Roll Call?

The person(s) nominated to oversee that all employees are safely accounted for during a Fire Alarm evacuation will do so with the help of the Roll Call Monitor. This is where all individual Roll Calls are collated.

In this guide we will look at:

  • Where to find the Roll Call Monitor
  • Interpreting the data
  • Using filters
  • Finishing the Roll Calls

Where to find the Roll Call Monitor

  1. Select ‘System’ from the Menu Bar.
  2. Select ‘Roll Call Monitor’ from the System folder (not ‘Roll Call’).

The Roll Call Monitor will default to today’s date and the location that was previously used. 

You can change the location by first selecting the top grey header bar and then selecting the white location that appears (assuming you have access to more than one location).

Note - all the sections of the Roll Call can be expanded or collapsed by selecting the grey header bars.

Interpreting the data

As soon as a Roll Call is started, information will appear in the Roll Call Monitor in real time.

Here you can see that Alison is running the Administration Roll Call which started at 16:57. So far, she has marked 3 of her 30 staff as being present (see ‘Count’). The other 27 remain unknown for the time being. In the ‘Employee Status’ section, you can view a breakdown of who has been marked present and who remains unknown.

Here you can see that Alison is continuing with her Administration Roll Call whilst Reg has started running his Distribution Roll Call.

Here you can see that Bill has started the Production Roll Call. Reg is halfway through his Roll Call and Alison still has one person unaccounted for (unknown). 

Using filters

If you don’t have any filters applied, you will see all ‘User Actions’ and all employees in the ‘Employee Status’ section, both unknown and present.

Roll Calls vs User Actions

They may often look like the same thing but there are differences between the two. Roll Calls are a definitive list associated with the chosen location (eg. Head Office) and show a combined summary of all the individual Roll Calls, known as User Actions, that are run throughout a 24 hr period (00:00-24:00). There can be an indefinite number of User Actions. For example, there may be two fire alarms on the same day or multiple Users running the same Roll Call at the same time. 

In ‘Roll Calls’, select a Roll Call (turns to a yellow background). You can now only see ‘User Actions’ for that selected Roll Call.

In ‘User Actions’, select a Roll Call (turns to a yellow background). In the ‘Employee Status’ section, you can now only see the employees associated with that selected Roll Call. 

In ‘Employee Status’, by deselecting the ‘Present’ button, you can see a list of who is still unaccounted for.

You can have more than one Roll Call or User Action selected at the same time.

Important - what you do with this information will depend on your organisation’s fire evacuation policy and procedures. 

Finishing the Roll Calls

Roll Calls should remain open on Users’ phones / tablets until the person responsible for the fire evacuation can confirm that all employees have been safely accounted for. Only then should the Roll Calls be closed. Roll Calls will then show on the Roll Call Monitor audit log as being finished.

Additional information

In ‘User Actions’, you can view an audit log of each Roll Call’s actions by selecting the information icon next to the Roll Call. Select the ‘+’ buttons for a more detailed breakdown.

Select any date from the ‘Monitor Date’ picker and you can view and audit data from previous Roll Calls.

Related Articles

How do I create Fire Alarm Roll Calls?

Create interactive checklists for your Fire Officers to use as Roll Calls in the event of an evacuation.

How do I run a Fire Alarm Roll Call?

Quickly mark attendance and highlight any missing employees fast in the event of a fire alarm or drill.

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