It’s important to understand what the Bradford Factor actually is before explaining how to report on it. This guide will look at:
It is a business metric which suggests that several short periods of unexpected absence are more disruptive than one long period, given the same number of total days absent. It is worked out as follows: S x S x D = Bradford Factor (B), where S is the number of separate periods of absence in a timeframe and D is the total number of ‘days’ of absence in the timeframe.
Employee A has had 2 separate periods of absence, totalling 7 days (2 x 2 x 7 = 28).
Employee B has had 4 separate periods of absence, totalling 7 days (4 x 4 x 7 = 112).
A high Bradford Factor score is less desirable than a low one. In our example, 4 separate periods of unexpected absence are seen as being more disruptive to the business than 2, despite the same number of total absence days.
By navigating to an Employee’s Dashboard, you can see their Bradford Factor score calculated on a 12-month rolling basis. This is useful if you wish to quickly look at an individual’s score without a detailed breakdown.
In the Employee Dashboard, Focus only uses Sickness Absence Types to calculate Bradford Factor scores.
If you wish to see the Bradford Factor scores for an entire Group or multiple Groups of employees, then use the Bradford Factor Report to do so. The Report will show a breakdown of Days Absent, Periods of Absence and the Bradford Factor score for each employee.
In order to get an accurate Bradford Factor score, it is important to know what is and isn’t a single period of absence. Focus uses lots of factors to determine whether a period of absence is continuous or broken:
Things that break periods
Things that will not break periods
* This can result in a misleading Bradford Factor score if, for example, an employee chooses to convert part of a sickness absence into annual leave. In this case we recommend converting either the start or the end of the absence period to annual leave.
Ticking this option in the Report Filters breaks one continuous period of absence into two if holiday has been taken in the middle of the absence period. Therefore, the resulting Bradford Factor score will be higher.
An employee is off work for 5 days (Mon & Tues - sick / Wed - holiday / Thurs & Fri - sick).
Only the Sickness Absence Types are selected in the Bradford Factor Report ‘Filters’.
‘Holidays Break Period’ unticked
Focus calculates that there is 1 absence period of 4 days (the holiday is ignored).
Bradford Factor 1 x 1 x 4 = 4
‘Holidays Break Period’ ticked
Focus calculates that there are 2 absence periods of 2 days each (the holiday is acknowledged and so breaks the initial single absence period into two).
Bradford Factor 2 x 2 x 4 = 16