Approving a Timesheet means that you are confirming that the information is correct and ready to be further approved by your line manager or processed by payroll. Therefore, before approving and locking a Timesheet, you need to carry out some checks.
This guide will look at:
In this example, the employee has two separate issues:
1. They did not clock out on Tuesday (unless addressed, they will lose 8 hours of pay).
2. There is an Infringement on Thursday that requires attention. Notice the little ‘i’ next to the 16:45 clocking. This is Focus saying that there is an issue with this clocking - in this case it is because the employee clocked out early. This may or may not be something that needs addressing with the employee.
Make any necessary adjustments to the Timesheet by selecting the required cell and filling in the details.
Change the current status to ‘Approved’. The Timesheet will automatically lock.
If, at a later stage, you need to make further changes, select ‘Unlock’ (automatically returning the status to ‘Unapproved’) and edit before approving the Timesheet again.