Shift Rules are the building blocks of your Rota. They contain information regarding working hours, rates of pay, break patterns and so on. They are used by Focus to ensure that employees get paid the correct amounts for working the correct number of hours on any given day. Think of them as 'shifts'. By adding Shift Rules to the Rota, you are simply adding 'shifts'.
In this guide you will learn how to:
Imagine you are building a new Rota. This is the first step of that process, adding one 'shift' at a time to your week.
This can speed up your Rota-building. Where several employees are going to be working the same 'shift', they require the same Shift Rule to be applied.
Holding the Shift key, 'grab' a Shift Rule from within the Rota using the 'grab bar' on the right of the cell, then drag and drop it to another cell.
If you don't hold the Shift key, the Shift Rule will not duplicate but will move instead.
Where two or more employees share the same weekly shift pattern, you can use this time-saving method to duplicate someone's 7-day schedule.
If you have completed Monday’s schedule and wish to replicate it on another day of the week, then follow the steps below.
Now that the weekly Rota is complete, it's time to look at the entire month. If Weeks 2, 3 and 4 are going to be exactly the same as Week 1, then follow the steps below.
You can duplicate more than one Shift Rule at a time by selecting multiple cells. However, unlike Excel or Google Sheets, you need to select exactly the same number of cells to paste into. You will be prompted to do so if your cell selections don’t match.
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Set Skill requirements for shifts on the Rota to make sure you have the right people for the job.