Groups are used to select similar types of employees for viewing and reporting purposes. Groups can be any type of classification that suits your organisation. For instance, they can be names of departments, skill types or work patterns. You can then decide how and where this Group is used within Focus.
This guide will look at:
Absence Profiles are a special type of Group. They have the same attributes as a regular Group with the addition of a calendar screen. This can be used to define a range of absences and any member of that Group will have those absences applied to them. A typical example would be to create an Absence Profile that has every public holiday for the year ahead assigned as a day of annual leave. Or perhaps a department has an away day every year where the employees won't clock in or out, but you want to record that it is a recognised absence.
Other absences can be added to the Calendar by selecting the individual days and following the same process.
Group membership dates are important with Absence Profiles. If an employee joins a Group halfway through the year, then they will only be assigned absences from their joining date onwards.
Once created, you are ready to add any relevant employees to the Group. This is done either individually in the ‘Groups’ tab of the Employee Form or via Group Actions, where multiple employees can be added at the same time.
A Restricted Administrator can create new Users from a subset of their own User Permissions.
Cost Centres can be used to keep track of wage spending, assigning employee time to particular departments, projects or processes.