This guide will walk you through the three necessary steps to creating your system for authorising overtime. This is the recommended method, where unauthorised overtime will be ‘held’ in its own special Rate until it is authorised by an appropriate Focus User. The three steps are:
Creating a specific ‘unauthorised overtime’ rate is not an essential step. You could simply have one ‘overtime rate’ and authorise overtime within that rate.
The reason that a specific rate for ‘unauthorised time’ is best practice is that you can exclude the rate from your Payroll. This creates a system where overtime must be authorised if it is to be paid. The process of authorisation means moving the time from the holding rate of ‘unauthorised overtime’ to one of the rates that will be included in the next Payroll run.
* If the Shift Rule is set up to account for flexible working hours, select ‘Overtime-2’ instead. In ‘Overflow Hours’, next to the usual rate, change the ‘To Rate’ to the newly-created ‘unauthorised overtime’ rate. This means that after the specified working hours, the usual rate will change to ‘unauthorised overtime’.
Your system is now ready to go. See ‘How do I authorise overtime?’ to learn how to use the system.
Check your team's overtime and authorise it with these simple steps.
Approving Timesheets is a way of checking and confirming that all the information (clockings, rates, overtime, shifts etc) is correct before being processed by payroll.