Managing Self Service Clockings in the event of a fire alarm can be difficult to get right. Where employees can clock in and out using their mobile phones, how can your safety team know exactly who to account for in the event of a fire alarm in a particular location? How can you accurately and safely tell the difference between an employee clocked in and working at Building A, and one clocked in at Building B?
The answer is to use Self Service Connections to compartmentalise employees, to control who appears on the Roll Call in the event of a fire - and this guide will take you through their use. We’ll look at:
The Fire Alarm Roll Call is a set of filters that control who should appear on a particular list in the event of a Fire. You can create as many Roll Calls as you wish, and filter by Location, individual Clock or Connection, Clocked Cost Centre, Employee Fire Group or a combination of all of these.
This is designed to allow you to create manageable Fire Roll Calls no matter how many employees you have.
A Roll Call set up for Location A, Clock A, would show just the employees who had clocked into Clock A, while another set for Location A, Clock B, would just show those who had clocked into Clock B.
You can now create Connections that allow for employees who have clocked in via Self Service.
To create a new Self Service Connection:
On the General Tab, you will see the default selection is ‘on’ for T&A and ‘as T&A’ for the Fire Report.
What this means is that anyone who makes a clocking to this Connection should be treated as also making an IN or an OUT clocking for the purpose of time and attendance.
It also means that their Fire Report status will match - in other words, when they are clocked IN they will appear as ‘IN’ on the Fire Report, and when they are clocked OUT they will appear as ‘OUT’ on the Fire Report. This is the standard setup that is used for all connection types.
Self Service Connections are assigned at the Self Service Profile Level. You assign your new Connection to a Self Service Profile, and then assign that Profile to all Employees you want to be affected by it.
All that remains is to ensure the employees you wish to be affected by this change are assigned the appropriate Self Service Profile, which you can check on their Employee Record.
This method allows you to control which Fire Alarm Roll Calls, if any, an Employee who clocks in and out using Self Service will appear on. Once set up, when an employee is clocked IN, they will appear as IN on the Fire Roll Call, and when they are clocked OUT they will not appear on the Roll Call.
If you have more complex requirements than these, such as the employee appearing IN for the Fire Report but OUT for time and attendance, perhaps during a break where they are expected to remain onsite, then physical terminal points are better to manage this. Using the Focus Wave NFC tag, for example, gives you more control over the Fire Status of an employee. For example you can have interior Focus Waves set to clock an employee OUT while keeping them IN for the Fire Report, and Focus Waves at exit points to clock them OUT for both attendance and Fire Reporting.
Use the Roll Call Monitor to collate the information of every individual Roll Call you have running.
Quickly mark attendance and highlight any missing employees fast in the event of a fire alarm or drill.
Use the Focus Wave Fire Point NFC Tag to allow your team to mark themselves as 'safe' in the event of a Fire Alarm.
Create interactive checklists for your Fire Officers to use as Roll Calls in the event of an evacuation.
