Use a QR code or deep text link to get your employees logged in to Self Service, and remove the need to enter a complex Company Key.
Allow your team to have certain Absence Requests auto-approved, when you don't need to overheard of granting the request.
Use the Focus Report Designer to add new data columns to existing reports, remove columns you don't need and save and share the results with other Focus Users.
Authorise multiple instances of overtime in a couple of clicks using the Unauthorized Overtime report.
Enable Push Notifications to let your team know when their Absence Requests have been actioned.
Check your compliance with the Working Time Directive by running this report.
Everything you need to know to navigate your way around employee Calendars.
An quick but effective way of stopping employees clocking for one another.
Learn how to do a variety of tasks by utilising the Help Assistant.
Users can easily import daily or weekly budgets to the Rota, saving the time and effort of inputting the figures manually.
Decide how passwords are managed, from how secure they are to how often they need changing.
Learn how to quickly turn on Two Factor Authentication, adding an extra level of security to your login process.
When you create Users in Focus, you have a huge amount of control over which parts of the program they have access to, and what they can do with their access.
Locations are used as a filter in certain parts of Focus, such as User Rights and Roll Calls.
To help with your Rota planning, you can easily set up a system that allows employees to request not to be rostered on specific days.
Hours are allocated to Cost Centres in order to see how much time and money is being spent on a particular department, project or process.
In Focus, you have the option of viewing up to 6 weeks of Timesheets at the same time.
Learn how Rate Factors and Gross Hourly Pay work together and how they affect an employee's timesheet.
With Shared Device Mode turned on, all employees can share the same tablet to securely clock in or out.
Learn how to create an appropriate absence reason and how to apply this to employees who are not working their notice period.
-featured.png)
In Focus, annual leave can be earned and spent in either hours or days. Learn how to convert from one to the other.
Modifying the hours request is a simple Self Service Profile permission.
Explaining how to create new Absence Types and Absence Reasons makes it much easier to demonstrate how they are applied day-to-day.
By default, Focus begins with a single Leave Channel, called ‘Personal’, which is used to track employees’ holiday entitlement.
For companies who wish to use decimal time instead of hours and minutes, changing between the two options is straightforward.
Rates appear throughout Focus from creating your Shift Rules and managing timesheets to booking absences and reporting.
Setting up an employee to use the Rota is done in the Rules tab of the Employee Form.
In Focus, you need to set a yearly allowance before making adjustments in order to set an employee’s pro-rata allowance.
The Audit Log records changes made by all Users.
In order to help preserve employee’s historical data, there is an option in Focus to restrict Users from making changes before a specified date.
This is easily achieved by turning off the ‘Request More Than Allowed’ setting in Self Service Profiles.
In order to ensure that you have enough cover in place, you may wish to set a minimum notice period that employees have to give when making absence requests.
A flexible shift is defined as one where times are manually added to the Rota instead of allocating a Shift Rule.
Scheduling First Aiders is done in the Drafting Bench and is as simple as adding a regular shift requirement.
Adjusting someone's holiday balance is easy to manage from the Absence Tab of the Employee Form.
Carrying forward holiday is easily achieved in the Absence tab of the Employee Form,
In Focus, the default start of the week is Monday. If you need to change this to meet your own requirements, it is a straightforward process.
Scheduling Fire Marshalls can be done with the Drafting Bench and is as simple as adding a regular shift requirement.
Using customised colours is a useful tool in helping to differentiate between the various Exceptions when viewing Calendars, Timesheets and the Availability screen.
Employees Reports can be created to contain a variety of information from staff contact details to who the First Aiders are in the workplace.
An Absence Reason is the reason a Focus User gives to something happening.
Weekly Rules are used to make adjustments to overtime and are applied after all Shift Rules have been applied.
Self Service Profiles are sets of rules and permissions that control what employees can see and do within Self Service.
Weekly Rules can apply rate changes or overtime based on hours worked over a week.
Giving employees the ability to edit their own Timesheets is a straightforward process, applied in their Self Service Profile.
Upload employee photos to help manage large workforces.
Pay References are what some Payroll Software Packages (eg. Sage) use to assign the hours worked from Focus to the correct pay amount.
See where to tell Focus about an Employee's leaving date.
Approving Timesheets is a way of checking and confirming that all the information (clockings, rates, overtime, shifts etc) is correct before being processed by payroll.
Use Groups in Focus to compartmentalise your team, manage group absences and more.
Work Schedules in Focus are a great way to schedule predictable working patterns. Learn how to use them.
Create Users that can access the employees they need to, based on Groups, Locations, Projects, or any other requirement.
Use custom fields to track company equipment assigned to your team.
Create profiles that define what your employees can do in Self Service
Create interactive checklists for your Fire Officers to use as Roll Calls in the event of an evacuation.
Use Group Actions to apply changes to whole groups of Employees in one go.
Build Rotas using the Drafting Bench then share them with your team, allowing them to let you know which shifts they'd like to work.
Import your employees from a csv file.
With a few simple steps create a system where overtime will be flagged for approval before it is processed to payroll.
Create instant triggers to alert your supervisors and department heads of any no shows within their team.
Create automatic reports for your team leaders and department heads about any persistent lateness issues.
Create triggers that inform you of crucial dates approaching: licenses expiring, insurance to renew, probation ending and more.
Shift Rules are the building blocks of your team schedule - learn how to harness their power.
Turning on budgets within the Rota will help you plan with an eye on your staffing costs.
Workflows are custom reports and alerts that allow you and your leadership team to keep informed and up to date.
User Defined Fields allow you to add your own fields to the Employee Form, to collect the data important to you.
Create Workflow Profiles to control which Focus Users receive which reports and alerts.
Use Absence Profiles to assign the same set of Absences (Bank Holidays, Company Shutdown etc) to groups of employees.
Employee templates are a great way to get new team members set up quickly in Focus.
Draw an area on the map to define a Geofence, an area where your team must be inside before they can perform a valid clocking.
Cost Centres can be used to keep track of wage spending, assigning employee time to particular departments, projects or processes.
A Restricted Administrator can create new Users from a subset of their own User Permissions.
Skills are used to declare a single requirement for a certain shift within the Rota.
Choose where your team can clock in and out from by assigning them to Locations with Geofences.
Assign Skills to Employees to track their progress and help your rota builders ensure they have the right people in place.
Work with templates to quickly define your scheduling needs for the week.
Add your Focus Wave to your Focus System and get up and running in no time.
Use Skill Sets to create complex requirements for Rota Shifts, to ensure you have all the skills you need in the place you need them.
There may be times when you wish to limit the number of staff that can request time off at any given time.
